Electronic Discovery Institute Journal of eDiscovery, Privacy, Data Security and Governance
Editorial Policies of the EDI Journal
The EDI Journal (“EDIJ” or the “Journal”) is administered and published by the EDI Board and the EDI Journal Editorial Board. The Journal is managed by its Managing Editors, aided by an Editorial Board. The Editorial Board consists of 2 Managing Editors, contributing editors, a Judicial & Academic Panel, and a Technical Advisory Panel. Appointment to the Editorial Board is reserved for broadly accepted and respected authorities in the areas of e-discovery, privacy, data security, and information governance. Members and tenure of the Editorial Board Judicial & Academic Observer Panel, and a Technical Advisory Panel are selected at the sole discretion of the EDI Board.
Criteria for Publication
The EDIJ strives to produce the highest quality content available to the legal, eDiscovery, privacy, data security and information governance practitioner communities. Submissions selected for publication will be clear, hard-hitting, practical, fully-cited, timely, and focused on processes within the Journal’s topical scope. Submissions generally should be no less than 10 pages and no longer than 15 pages in length and formatted according to the EDIJ’s Style Guide (e.g., single spaced, Times New Roman 12 point font).
No Prior Publication
EDIJ requires that the articles it publishes to be original and to not have been published or released elsewhere before they are published in EDIJ. This includes law review publications. The rule also asks that authors not release the details of their findings to media outlets or social networks before their work can undergo peer review and be published. Most scientific and academic journals observe similar restrictions. Publication in the EDIJ will be denied any manuscript previously published elsewhere or the details of which the author has disseminated prior to approval and publication.
This rule applies to material submitted elsewhere while the EDIJ submission is being evaluated. Authors submitting a manuscript to EDIJ who have related material under consideration or published elsewhere should draw the editors’ attention to it in their cover letter and include a clearly marked copy or a link. Authors must disclose any such information while their submissions are under consideration by EDIJ – for example, if they submit a related manuscript elsewhere that was not written at the time of the original EDIJ submission.
If part of a submission that an author wishes to submit to EDIJ has appeared or will appear elsewhere in substantially identical form, the author must specify the details in the covering letter accompanying the EDIJ submission. Consideration by the EDIJ is possible if the central themes, conclusions, or implications of the submission are not apparent in the other work.
The EDIJ will consider publishing submissions containing material that previously formed part of an academic thesis or dissertation and which has been published according to the requirements of the author’s academic institution. This consideration does not extend to law review notes or articles for which academic credit was given.
If an author is re-using a figure or image that is copyrighted by a third party, the author must provide documentation that the copyright holder has given permission for the figure or image to be re-published by EDI. It is the responsibility of the author, and not EDI, the Journal, or its editors, to ensure that all third-party content is used with permission. The EDIJ editors consider all submissions in good faith that their journals have full permission to publish every part of the submission, including images and figures.
Material published in the EDIJ is copyright of EDI. All rights are reserved under United States and international copyright and other laws and conventions. No copyright is claimed to any work of the U.S. government. All authors grant EDIJ the exclusive right to print or reprint all submissions without restriction, unless rejected for publication by EDIJ. For further details, please see EDIJ’s Author License & Disclosure Agreement.
Plagiarism, or the unattributed attempt to present prior work as original, is not condoned by EDI—whether “self-plagiarizing” by reusing substantial parts of the author’s own prior work without disclosure or using the work of another without acknowledgement. EDI takes all accusations of plagiarism seriously. If an allegation of plagiarism is made after a submission is published in EDIJ, EDIJ editors will conduct an investigation. A determination that plagiarism has occurred will lead the EDIJ editors to publish a statement, linked online to and from the original submission, describing the plagiarism and providing a reference to the plagiarized material. The published submission containing the plagiarism will be marked on each page and may be formally retracted.
Peer Review/Publication Process
The EDIJ employs a peer-review commentary and editing process to evaluate manuscripts for technical and legal accuracy, importance, and novelty. The careful editing process often requires extensive revisions. For more information, please see EDIJ’s Editorial Process Guide.
EDI reserves the right to refuse publication of any submission, for any reason, in the discretion of its editors. Rejection of an article is not subject to appeal. Apart from substantive or methodological errors, reasons that may lead to a submission’s rejection may include, but are not limited to: the submission is inconsistent with existing case law or a reasonable extension of that case law; the submission is not consistent with prevailing technical standards in the legal or e-discovery industries; the submission’s content is not consistent with an attorney’s ethical obligations; the submission is little more than a sales piece or technology data sheet; the submission fails to meet EDIJ’s standards for style, grammar, citations, or technical or legal competence despite the efforts of EDIJ’s editors and peer reviewers. For more information about EDIJ’s writing and citation standards, please see EDIJ’s Style Guide.
By approving and publishing a submission, EDI, its individual editors, and the submission’s peer review board do not endorse the authors’ views or conclusions.
EDIJ reserves the right to publish an Editor’s Note along with any submission published in the Journal, as well as to provide editorials or opinions relating to the submission.
All authors to receive attribution must be listed on the submitted manuscript and in the cover letter accompanying the submission. It is the responsibility of every person listed as an author of an article published in EDIJ to have contributed in a meaningful and identifiable way to the submission . EDI will not vet the contributions of each author identified on a submission, nor arbitrate claims that attribution is or is not appropriate for any individual so identified or not identified. Any changes to the author list after submission, such as a change in the order of the authors, or the deletion or addition of authors, needs to be approved by every author identified on the original submission.
Financial Associations/Conflict of Interest
EDIJ is committed to publishing the highest quality articles, free from inappropriate commercial influence. For all articles, EDIJ identifies sponsorships and relevant financial or business associations, if any, as disclosed by the authors. EDIJ expects that authors of such articles not to have any significant financial interest in any technology, law firm, vendor, or other company relevant to the substantive topics and products/services discussed in the article. When an author does have financial ties to disclose, EDIJ will decide whether they are relevant to the topic and whether they are de minimus or otherwise acceptable.
EDIJ’s policy is that no EDIJ editor may have any financial relationship, client relationship, ownership interest, or other conflict of interest relevant to any paper assigned to that editor.
The EDIJ strives to produce the highest quality content available to the legal, e-discovery, privacy, data security and information governance practitioner communities. Submissions selected for publication will be clear, hard-hitting, practical, fully-cited, timely, and focused on processes within the Journal’s topical scope. Submissions generally should be no less than 10 pages and no longer than 15 pages in length.
Editorial Process Guide
The EDI Journal (EDIJ) employs a peer-review process to evaluate manuscripts for scientific, technical, and legal accuracy, importance, and novelty. The peer-review process works to improve research while preventing overstated claims from reaching practitioners and the public. The careful editing process often requires extensive revisions and assures detailed checking for accuracy.
Author Release & Disclosure Agreement
MANUSCRIPT Policies of the EDI Journal
All manuscripts should comply with the below requirements prior to initial submission.
Length: Min.: 10 / Max.: 15
Line Spacing: Single
Paragraph spacing: 6-pt
Paragraph justification: Full
Font: Times New Roman 12-pt
Top/Bottom Margins: 1.00 inch
Right/Left Margins: 1.25 inch
Footnotes: 12-pt font
Section numbering: 12-pt font
Title formatting: Center-justified, 12-pt font
Citations should be in sequentially numbered footnotes.
Citations must follow Bluebook rules.
Missing or insufficient citations may be grounds for rejection.
All citation shall be fully sherardized. Citations should clearly indicate any authority that has been overturned.
Voice and Style
EDIJ favors a direct writing style that is clear and concise. Authors should doggedly eliminate passive voice statements.
Technical jargon and acronyms should be avoided. Jargon and non-standard abbreviations should be clearly explained where unavoidable.
All abbreviations/acronyms (except in case citations) must be fully described on first use (e.g., “the Bureau of Land Management (BLM)”).
Do not include a cover sheet.
All authors must be listed on the first page of the submission.
The proposed title must be listed on the first page of the submission.
As a general matter, a submission should be organized under sub-headings that clearly identify section breaks. Sub-headings should be numbered.
Submissions must be in Microsoft Word format.